Cloud solutions provider turns to cloud for accounting software
Skytap offers an innovative cloud service for application modernization that helps IT organizations around the world increase their efficiency. One of the Inc. 5000 fastest growing private companies, Skytap has expanded operations to over a dozen locations in the U.S. and U.K. Its finance team initially used QuickBooks software, which required a significant amount of manual data entry, as well as cumbersome quarterly budget exercises in Excel. They knew this approach couldn’t sustain Skytap’s rapid growth trajectory, and decided to upgrade to a more powerful cloud ERP solution.
After considering Financial Force and NetSuite, the finance team decided to implement Intacct Cloud ERP software in order to meet these needs.
“I knew Intacct would work best for us, because it had made my previous job significantly easier from the first day we rolled it out, to the day we were acquired and had to integrate our data into the parent company’s financials,” said Frank Colich, CFO, Skytap.
Colich also pointed out that Intacct’s ability to scale gives him confidence the solution will support Skytap’s evolving requirements over the long term. “We’ll be expanding globally in the future, and it was a no brainer to us that Intacct’s audit-ready, multi-entity, multi-currency consolidation capabilities could meet our current needs and still be flexible enough for more complex transactions and issues that will arise as our company grows,” he added.
Financial Transparency Fuels Faster Growth
After a quick implementation, Skytap took advantage of Intacct’s unique dimension capability, which enables users to tag individual transactions with key operational details. This makes it easy for the company to filter, group, and organize its financial data for deeper analysis. Skytap’s finance team now produces more granular reporting for a wide variety of initiatives across the business — such as specific projects, departments, locations, vendors, and more.
For example, they used Intacct to help the vice president of IT operations analyze and forecast infrastructure spending — one of the cloud company’s biggest cash outlays. A custom report breaks out costs in several useful ways, including Skytap’s own data center spending versus outsourced, production-related vs. R&D expenses, etc. The IT team can now monitor specific budget-to-actuals amounts for each data center, technology vendor, and type of technology they use. As a result, IT has timely access to accurate information and can make much better, faster decisions about how to utilize resources around the globe, e.g., by increasing or reducing capacity in certain data centers based on their cost efficiency.
As a fast-growing startup, Skytap is expected to live up to the financial scrutiny of its investors and board of directors.
“We get a lot of kudos from our board about how amazingly streamlined and fast Skytap’s whole process is when it comes to closing our books, vetting the financials, and assembling a robust reporting package for them each quarter,” said Colich. “Being able to quickly get all of our key financial data to the board is priceless, because we need it in order to make critical hiring and capex decisions that help grow the company.”
Best-in-Class Automation Brings Tremendous Efficiency
In addition to all of these visibility improvements, Intacct helped Skytap to streamline its accounting processes and adopt new rigor and industry best practices throughout the finance function. For example, by eliminating manual journal entries, the team was able to slash its monthly close cycle from 20 business days to just three. And by using Intacct’s recurring templates, they can now get invoices out the door in the first three days of the month — a tremendous improvement over their previous billing process, which took a full two and a half weeks.
Soon after adopting Intacct, the company closed a major round of venture capital funding, which prompted an increase in spending to support Skytap’s growth. With Intacct’s purchase order software, the finance team was able to automate procurement work streams and strengthen purchasing controls.
“We had to make sure the right authorizations were in place so we could manage buying behavior. Intacct streamlined our purchase requisitions, purchase orders, and sign-offs by ensuring that certain levels of spending received manager, director-level or CFO approval,” said Colich.
“Intacct has been a boon to our organization as we’ve grown and I expect it will continue to scale with us beautifully, even when we eventually go public. Despite more than doubling our transaction volumes and boosting revenue by over 50% since upgrading to Intacct, we haven’t needed any more accountants — and that’s probably a headcount savings of around $300,000 annually. In fact, I estimate that Intacct pays for itself in under three months each year,” he added.
“Because of the efficiency and visibility I have in Intacct, I’ve been able to provide more strategic value to the company vs. spending most of my time on our day-to-day accounting complexities. Now, I can focus on business planning with our CEO and board members, and work more with our sales team on major deals,” concluded Colich.